The collection is arranged in the following series:

Series I. Personal Correspondence, 1920s-1960s. This collections box contains folders of Beulah Oyama Allen's personal correspondence including professional letters, correspondence with Lucy Lee Lancaster (a fellow librarian) and a variety of sympathy/greeting cards over the course of 50 years. The correspondence detail everything from daily life in Blacksburg to life as a librarian at Virginia Tech, starting salary, retirement, and documenting special or newsworthy events in the town.

Series II. Library and University History, 1920s-1960s. This series contains information regarding the original University library, planning, deconstruction, and construction of the Newman Library, and newspaper clippings of various University events and notable individuals in Virginia Tech history. It also contains folder of old catalogue and reference cards used by librarians as a guide to the library collection.

Series III. Community Events, 1920s-1960s. These folders contain invitations, announcements and documentation of various Blacksburg community events, both on and off the Virginia Tech campus. The series also includes commencement programs, Cotillion Club Dance Programs, personal wedding invitations/announcements, and programs for community concerts/plays.

Series IV. Photographs and A/V Materials. This series is organized by format: CDs, photographs of places/objects, photographs of individuals, and negatives. The CD includes a recording of Beulah Allen's funeral. The "places/objects" photographs includes pictures of the old campus library, Newman library, photographs of sites on campus such as the Drill field, duck pond, and various buildings, The Old Brick House, and an unidentified water mill and lake, possibly Bush Mill. The "individuals" photographs includes pictures of Beulah's family and friends, some identified with labels and dates. Also includes an envelope simply labeled "Beulah's friends." Lastly, the negatives include a mix of people and places, many of which are copies of the print photographs.

Series V. Scrapbook, 1919-1958. This scrapbook primarily contains newspaper clippings of an assortment of subjects and events. Beginning with records documenting the demolition of the old library and construction of the present Newman Library, the scrapbook continues to highlight specific events and articles pertaining to everyday University life. The last few pages contain letters written to Ms. Allen. The items in the scrapbook are arranged in no particular order beginning with newspaper clippings of University history, personal correspondences, and newspaper clippings of family members.

Series VI. Framed Items, 1988, n,d,. The collection also contains two oversized frames. One of the frames contains 2 pictures, one of a landscape and the other of a Virginia Tech building. The second frame contains a Certificate of Achievement awarded to Beulah O. Allen upon her retirement from the University.