Records of the Virginia Cooperative Extension
Scope and Content
This collection contains the administrative records of the Virginia Cooperative Extension, including correspondence, reports, financial documents, slides, videos, and the records of Bob Swain.
The records are divided into eight seires. The first series, Rural Communities, contains videotapes from Rural Communities and notes. Series II, Reports and Statistics, includes statistical and narrative doruments, annual reports, plans of work, and progress reports.
The third series, Bob Swain records, are subdivided chronologically. This series includes budgets, financial statements and reports, allotment estimates, salaries, expenditures, legistlative documents, treasurer's statements, interest on federal funds, and extension donations.
Series four, Extension Administration Records, is restricted due to the contents containing perosnal information. The fifth series, JLARC, contains action reports, correspondence, news and media, recordings and other documents relating to the Joint Legislative Audit and Review Commission from 1862 to 1993. Series six, Virginia Association of Extension Secretaries, contains correspondence, meeting notes, newsletters, and other documents from 1958-1993. The seventh series contains papers from the presentation Lucy is Still Here, and the last series, Slides, contain slides from New 4-H leader orientation and inflation.
Additional audiovisual tapes and reels are available, and a separate inventory is online.
Dates
- 1862 - 1997
Creator
- Virginia Cooperative Extension (1995-) (Organization)
- Virginia Cooperative Extension Service (Organization)
- Virginia Cooperative Extension Service (Organization)
- Virginia Cooperative Extension (1995-) (Organization)
- Virginia Polytechnic Institute and State University. Extension Division (Organization)
Language of Materials
The materials in the collection are in English.
Conditions Governing Access
The collection is open for research, except for boxes 22 and 23 which are restricted for confidentiality and personally identifiable information.
Conditions Governing Reproduction and Use
The copyright status of this collection is unknown. Copyright restrictions may apply. Contact Special Collections and University Archives for assistance in determining the use of these materials.
Reproduction or digitization of materials for personal or research use can be requested using our reproduction/digitization form: http://bit.ly/scuareproduction. Reproduction or digitization of materials for publication or exhibit use can be requested using our publication/exhibition form: http://bit.ly/scuapublication. Please contact Special Collections and University Archives (specref@vt.edu or 540-231-6308) if you need assistance with forms or to submit a completed form.
Adminsitrative History
"Extension work at the university can trace its roots to 1906, when an extension program was established in Virginia. After the Smith-Lever Act of 1914 was passed, overall administration of extension, or demonstration, work was transferred to Virginia Polytechnic Institute (VPI), with Hampton Institute (later Hampton University) as a division initially serving Black communities. At that time, it became the Agricultural Extension Service, also called the Cooperative Extension Service. In 1930, Virginia State College (later Virginia State University (VSU)) took over the extension responsibilities of Hampton Institute.
In 1966, the Virginia General Assembly established the VPI Extension Division, which combined the Cooperative Extension Service, General Extension Division, State Technical Services, and Continuing Education Center. After passage of the 1977 U. S. Farm Bill, VSU's extension program became an equal partner to VT's program, rather than a division reporting to VT. In 1995, the Division became the Virginia Cooperative Extension and Agricultural Experiment Station Division, often shortened to the Virginia Cooperative Extension (VCE), still operated jointly by VT and VSU today."
Extent
29.32 Cubic Feet (35 boxes)
Abstract
This collection contains the administrative records of the Virginia Cooperative Extension, including correspondence, reports, financial documents, slides, videos, and the records of Bob Swain and Edwin J. Jones. The collection also documents the VCE's role in Joint Legislative Audit and Review Commission, Virginia Association of Extension Secretaries, and their work within rural communities.
Arrangement
The Records of the Virginia cooperative Extension are organized into the following series:
- Series I. Rural Communities, 1993-1994
- Series II. Reports and and Statistics, 1926-1949
- Series III. Bob Swain Records, 1907-1990
- Series IV. Extension Administration Records, 1994-1997
- Series V. Joint Legistlative Audit and Review Commission (JLARC), 1962-1993
- Series VI. Virginia Association of Extenison Secretaries, 1958-1993
- Series VII. Lucy Is Still Here papers, 1980-1989
- Series VIII. Slides, 1980-1989
- Series IX. Office of the Director, Edwin J. Jones, Records is arranged by material type, with most of original order retained, into two subseries:
- Subseries A: Administrative Documents. This includes meeting minutes, USDA budgets, newspaper clippings, and speeches. Materials are organized by type. Folders are arranged alphabetically by folder title.
- Subseries B: District Financial Records. These are divided into three subgroups; Records by date, organized chronologically; Records by District, arranged alphabetically by county name with the individual folders organized chronologically; 1995 Budget restoration, including newspaper articles, correspondence, and budget reports, arranged alphabetically.
Technical Requirements
Audiovisual materials require special equipment to access. Special Collections and University Archives has equipment for accessing DVDs and VHS tapes. Other audiovisual materials in this collection may not be accessible due to format.
Source of Acquisition
The Records of the Virginia Cooperative Extension were transferred to Special Collections and University Archives in 2015 and 2016. Series IX. Office of the Director, Edwin J. Jones, Records were tranferred in June 2021.
Appraisal
Duplicate budget books were removed from this collection and destroyed.
Separated Materials
Publications have been separated to the Rare Book Collection.
Rights Statement for Archival Description
The guide to the Records of the Virginia Cooperative Extension by Special Collections and University Archives, Virginia Tech, is licensed under a CC0 (https://creativecommons.org/share-your- work/public-domain/cc0/).
Processing Information
Initial minimal description of the Records of the Virginia Cooperative Extension was completed in August 2019. The processing, arrangement, and description was completed in December 2019. Series IX. Office of the Director, Edwin J. Jones, Records was integrated in July 2021.
Additional unprocessed records and ephemera are available upon request. Please contact Special Collections and University Archives staff for more information.
- Agricultural extension work
- University Archives
- University Archives
- University History
- Virginia Agricultural and Mechanical College and Polytechnic Institute (1896-1944)
- Virginia Cooperative Extension (1995-)
- Virginia Cooperative Extension (1995-)
- Virginia Cooperative Extension Service
- Virginia Cooperative Extension Service
- Virginia Polytechnic Institute (1944-1970)
- Virginia Polytechnic Institute and State University (1970-)
- Virginia Polytechnic Institute and State University. Extension Division
- Title
- Records of the Virginia Cooperative Extension, 1862-1997
- Status
- Completed
- Author
- Caroline Harvey, Student Worker, LM Rozema, Archivist, and Laura Dainton, Student Intern
- Date
- 2023 (CC0 1.0)
- Language of description
- English
- Script of description
- Latin
Repository Details
Part of the Special Collections and University Archives, Virginia Tech Repository
Special Collections and University Archives, University Libraries (0434)
560 Drillfield Drive
Newman Library, Virginia Tech
Blacksburg Virginia 24061 US
540-231-6308
specref@vt.edu